Providing virtual solutions for all your administrative needs.
How can I help you?
I enjoy helping others simplify their lives, and I love being of service! I am passionate about organization, thinking outside the box, managing projects and people, coordinating events and simplifying processes.
I serve my Clients by taking non-income producing tasks off their plates so that they can focus on the bigger picture.
I am dedicated and focused, able to prioritize and multi-task, and follow through to achieve project goals. I am your passionate Chief of Staff and an antidote to your chaos!
“You can get the kind of results that you are looking for in life if you are willing to work smart to achieve them”
~ Les Brown
What’s my story?
With 25 years of experience as an Executive Assistant supporting C-Suite Executives and Board of Directors of Global Corporations, I was experiencing a growing discontent with sitting in a cubicle day in and day out. I was fast approaching corporate burnout despite loving what I did and being good at it! I was tired of 10-12 hour days, being on call 24/7, and over an hour in the Southern California traffic.
I was tired of working so hard to make someone else’s dream come true. I needed to find a passion for my work and life again. After some soul searching, meditation, and the creation of vision boards, I started my own business, The Virtual Assistant & Company.
“If you do not change direction, you may end up where you are heading.”
~ Lao Tzu (Ancient Chinese philosopher and writer)
Who do I work with?
Those who share similar core values.
New Thought Leaders
Learn More about The Virtual Assistant & Company’s recent blog posts.
Peace and Holiday Blessings from The Virtual Assistant & Company
A time of reflection. As 2022 quickly approaches its end, I always take this time to reflect on the past year for people, animals, and things I am genuinely grateful for and have in my life. It is also a time that I begin thinking about what I wish to manifest in the...
Embracing Your Fears & Letting Go!
I find that some entrepreneurs are afraid to hand off work and to delegate to their VA. They are overwhelmed with too many tasks and still doing it all! To them, I say, "Embrace your fears and LET GO!" Natasha, my daughter, had just graduated from middle school, and...
What Is the Difference Between an Employee and an Independent Contractor?
An independent contractor is distinct from an employee who regularly works for a single employer. Independent contractors are not employees of the business or entity they are providing services for. There are many financial benefits to engaging independent...
“Kathleen was hired to assist the partners and executives of Pacific Sotheby’s Realty. During her time with PSIR, I found her to be very professional, polite, dependable, and would do whatever it took to get the job done. She interacted with the executives, marketing, staff members, agents and clients. She managed my calendar and email, set up confidential meetings, helped organize company events, worked with marketing, and managed the company Help Desk. Additionally, Kathleen provided support for the property management aspects of our 20+ offices and was the point of contact between World Housing and PSIR for the Agents of Change program. It was a pleasure to work with her and I highly recommend her services.”
President, Global Luxury Division, Coldwell Banker
“Kathleen was a tremendous asset to my business. She was able to streamline administrative duties for our Team by putting SOPs into place that saved time and money. I found her to be very professional, trustworthy, dependable, great out-of-the-box thinking, and hard working. If you are ready to take your business to the next level and be organized, I highly recommend her services.”
Motivational public speaker and self-development author of over 80 books.
“I have known Kathleen Gauden for several years. She has performed excellent executive assistant work for me. I find her to be extremely organized, efficient, trustworthy, and very personable.
I highly recommend her services.”
Dr. Mark Stengler, NMD
Naturopathic Doctor, Author, TV & Radio Host
“I hired Kathleen as a virtual executive assistant in 2017, to manage complex and multifaceted, out-of-state real estate problem. I had become frustrated with the seeming unending number of phone calls with long wait times. The problem involved dealing with city tax and regulatory authorities, real estate property managers, real estate properties, obtaining legal evictions and finding a charitable organization to accept property donation. I was particularly impressed by Kathleen’s ability to clearly communicate the complexity of the issues to new individuals. She handled these multiple transactions with intelligence, resourcefulness, persistence, and patience. Kathleen has all the executive ability to understand complex issues and to communicate effectively with bureaucracy, both over the phone and via email. Kathleen kept me updated on her progress and was conscientious of her billable hours, which are quite fair. As a virtual executive assistant where diplomacy, professionalism, confidentiality, and organizational skills are required, Kathleen Gauden earns my highest recommendation.”
Dr. James S. Forrester, MD
Cedars-Sinai Medical Center
Professor of Medicine, UCLA School of Medicine
Cedars-Sinai Heart Institute
“I hired Kathleen as an Office Manager for our startup Company, Vyrex Corporation, located in La Jolla, CA. She was fun to work with, had a great sense of humor, and the staff loved her. She was highly organized, which was very important as we were in our initial startup phase and preparing for our initial public offering. She supported our medical team and our investors and was instrumental in setting up our successful business meetings and events. Without her help, it would have been a mess! Kathleen was methodical and always seemed two steps ahead of us, which is very important when you are a startup business. She never missed a beat and always looked at ways to improve processes. If you are lucky enough to hire her, do! She is a great asset on any Team. I highly recommend her!”
Dr. Sheldon Hendler, Ph.D., MD
Author & Entrepreneur
“I highly recommend Kathleen, she has been an asset to our small non-profit this year. Kathleen is extremely professional, she holds ethics, confidentiality, and accuracy at a high level. During her time with us, she has created standard operating procedures, managed accounts payable and receivable, and served as stellar support to our board of directors. As the executive director, I have been extremely impressed with Kathleen’s ability to quickly learn about our organization and support our work on every level. When faced with challenges and deadlines, Kathleen keeps a level head and conquers complex tasks with extreme accuracy. I have enjoyed working with Kathleen and highly recommend her virtual executive assistant business.”
Friends of the Children-Central
“Kathleen was hired as our Estate Manager and personal assistant when we built our 22,000 square foot home in La Jolla, CA. I was one of her first clients and was delighted to have a standing appointment with her. She helped organize our house, offices, ran errands, managed philanthropic events that my husband and I were very involved in and much more! Kathleen also assisted my husband with his hectic Executive work schedule and meetings. Jack was the first discount stockbroker on the West Coast and extremely busy. We both found her to be very polished, organized, resourceful, and happy to be around. I highly recommend Kathleen without any reservations.”
Jack and Judy White
Entrepreneurs and Philanthropists
“Kathleen is one of the most professional, detailed, proactive and kind employees I have ever worked with. Her attention to detail is coupled with a genuine desire to be the best at her job no matter what job she is doing. Kathleen will constantly surprise you by exceeding your expectations. And once you get used to that, she will outdo even her own standard.”
Former Executive of Sotheby’s & HomeLight
“Kathleen has a great passion for work. She has developed and manages many projects keeping the best interest of the Company and the employees at hand. She takes on many responsibilities, and wears many hats very successfully. I watched her completely revamp our travel and Visa policy and procedures, for example, making it much more proficient, cost effective and easier for our travelers to go on domestic and international travel. She operates independently and handles the majority of all her responsibilities without reservation I can recommend her for any position she is qualified for without any reservation.”
Trident Safety Group
“Kathleen is an exceedingly conscientious employee, very detailed-oriented and always willing to assist with any project. She has a do-whatever-it-takes attitude, works independently and always meets deadlines. Kathleen is extremely punctual and highly efficient. I found it a pleasure to work with Kathleen.”
Director, Global Talent Development
Providing all your administrative needs virtually.
Download my FREE Tips for VAs and Clients.
“Hi Kathleen, I just listened to your podcast #164
and have to tell you that it was excellent. After a long career as a real estate broker in my own boutique agency, I am now segueing into working from home and planning to launch a remote executive assistant business. Your tips were very helpful and thank you so much for sharing your wisdom and expertise!” Janice